Privacy Policy for Ascent Integrated Medicine
Effective Date: 02/11/2025
To Our Patients:
This notice describes how health information about you (as a patient of Ascent Integrated Medicine) may be used and disclosed, and how you can access your health information. This policy is required by the Privacy Regulations created under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). At Ascent Integrated Medicine, your privacy is our priority. We are committed to being transparent about how we collect, use, and share your personal information while complying with all applicable privacy laws and regulations.
This Privacy Policy is designed to help you understand what personal information we collect about you, how we use and disclose such information, the steps we take to protect it, and your rights regarding your information.
1. Personal Information We Collect
Personal information refers to any information that relates to an identified or identifiable individual, including our patients and employees. This excludes business contact information or work product information. This Privacy Policy applies to personal information we collect when you use our services, interact with us through our website, or communicate with us via phone, email, or other means.
The information we collect may include:
- Your name, date of birth, and contact information (e.g., address, email, phone number).
- Health information, including medical history, treatment plans, and test results.
- Payment information, such as credit card details or insurance information, necessary for billing purposes.
2. Our Commitment to Your Privacy
At Ascent Integrated Medicine, we are dedicated to maintaining the confidentiality of your personal and health-related information. We are required by law to protect the privacy of your health information, and we understand that these laws can be complex. We are here to provide you with the following important information:
- How we may use and disclose your personal and health information.
- Your privacy rights, including access, correction, and deletion requests.
- Our obligations regarding the use and disclosure of your information, in compliance with applicable laws.
- We do not share data with third parties for marketing purposes.
3. How We Use and Disclose Your Information
We use and disclose your personal and health information for the following purposes:
- Treatment: We may use your health information to provide, coordinate, or manage your healthcare and related services. This includes sharing information with other healthcare providers involved in your care.
- Payment: We may use your health information to bill and collect payment for the services you receive from us. This includes sharing information with your insurance company or other third parties responsible for payment.
- Healthcare Operations: We may use your health information to improve the quality of care we provide, train staff, and manage our practice effectively.
- Appointment Reminders: We may use your contact information to remind you of upcoming appointments or follow-up care.
- Required by Law: We may disclose your health information when required by federal, state, or local law.
4. Your Privacy Rights
You have the following rights regarding your health information:
- Access: You can request to view or receive a copy of your health information.
- Correction: You can request corrections to your health information if you believe it is inaccurate or incomplete.
- Restriction: You can request restrictions on how we use or disclose your health information.
- Confidential Communication: You can request that we communicate with you in a specific way (e.g., only by phone or email).
- Complaints: If you believe your privacy rights have been violated, you can file a complaint with us or with the U.S. Department of Health and Human Services.
5. How We Protect Your Information
We implement physical, technical, and administrative safeguards to protect your personal and health information. These measures include secure storage, password-protected systems, and employee training on privacy practices.
6. Cookies and Website Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance your browsing experience, improve website functionality, and better understand how visitors use our site.
What Are Cookies
Cookies are small text files that are stored on your device when you visit a website. They help websites recognize your device and remember information about your visit.
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Types of Cookies We May Use
Essential Cookies
These cookies are necessary for the website to function properly. They enable core features such as page navigation, security, and access to certain areas of the site.
Performance and Analytics Cookies
These cookies help us understand how visitors interact with our website by collecting information such as pages visited, time spent on the site, and any errors encountered. This data is used to improve website performance and user experience.
Functionality Cookies
These cookies allow the website to remember your preferences (such as form inputs or location) to provide a more personalized experience.
Advertising and Third-Party Cookies
In some cases, third-party services (such as analytics or advertising platforms) may place cookies on your device to help us measure the effectiveness of our marketing efforts. These cookies do not collect sensitive health information.
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How We Use Cookies
We use cookies to:
• Ensure our website functions properly
• Improve website performance and usability
• Analyze website traffic and user behavior
• Support marketing and advertising efforts
We do not use cookies to collect or store protected health information (PHI).
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Your Choices Regarding Cookies
You have the ability to control or disable cookies through your browser settings. Most web browsers allow you to:
• View what cookies are stored
• Delete existing cookies
• Block cookies from being placed
Please note that disabling certain cookies may affect the functionality of our website.
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Third-Party Services
We may use third-party tools such as website analytics or advertising platforms. These providers may use cookies in accordance with their own privacy policies. We encourage you to review those policies for more information.
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Updates to This Section
We may update our use of cookies and tracking technologies from time to time. Any updates will be reflected in this Privacy Policy with a revised effective date.
7. SMS Privacy & No Sharing Statement
We respect your privacy. Any phone number and SMS consent you provide to Ascent Integrated Medicine will be used solely for communication related to your care, appointments, and services.
We do not sell, rent, or share your phone number or SMS opt-in information with third parties for marketing or promotional purposes.
SMS consent is not shared with third parties or affiliates for marketing purposes.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and the effective date will be updated accordingly. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
9. Contact Us
If you have any questions about this Privacy Policy or your privacy rights, please contact us at:
Ascent Integrated Medicine
3301 Woodburn Rd, #206
Annandale, VA 22003
Phone: (703) 538-5455
Email: ascentintegrated4u@gmail.com