Privacy Policy for Ascent Integrated Medicine

Effective Date: 02/11/2025

To Our Patients:

This notice describes how health information about you (as a patient of Ascent Integrated Medicine) may be used and disclosed, and how you can access your health information. This policy is required by the Privacy Regulations created under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). At Ascent Integrated Medicine, your privacy is our priority. We are committed to being transparent about how we collect, use, and share your personal information while complying with all applicable privacy laws and regulations.

This Privacy Policy is designed to help you understand what personal information we collect about you, how we use and disclose such information, the steps we take to protect it, and your rights regarding your information.

1. Personal Information We Collect

Personal information refers to any information that relates to an identified or identifiable individual, including our patients and employees. This excludes business contact information or work product information. This Privacy Policy applies to personal information we collect when you use our services, interact with us through our website, or communicate with us via phone, email, or other means.

The information we collect may include:

  • Your name, date of birth, and contact information (e.g., address, email, phone number).
  • Health information, including medical history, treatment plans, and test results.
  • Payment information, such as credit card details or insurance information, necessary for billing purposes.

2. Our Commitment to Your Privacy

At Ascent Integrated Medicine, we are dedicated to maintaining the confidentiality of your personal and health-related information. We are required by law to protect the privacy of your health information, and we understand that these laws can be complex. We are here to provide you with the following important information:

  • How we may use and disclose your personal and health information.
  • Your privacy rights, including access, correction, and deletion requests.
  • Our obligations regarding the use and disclosure of your information, in compliance with applicable laws.
  • We do not share data with third parties for marketing purposes.

3. How We Use and Disclose Your Information

We use and disclose your personal and health information for the following purposes:

  1. Treatment: We may use your health information to provide, coordinate, or manage your healthcare and related services. This includes sharing information with other healthcare providers involved in your care.
  2. Payment: We may use your health information to bill and collect payment for the services you receive from us. This includes sharing information with your insurance company or other third parties responsible for payment.
  3. Healthcare Operations: We may use your health information to improve the quality of care we provide, train staff, and manage our practice effectively.
  4. Appointment Reminders: We may use your contact information to remind you of upcoming appointments or follow-up care.
  5. Required by Law: We may disclose your health information when required by federal, state, or local law.

4. Your Privacy Rights

You have the following rights regarding your health information:

  • Access: You can request to view or receive a copy of your health information.
  • Correction: You can request corrections to your health information if you believe it is inaccurate or incomplete.
  • Restriction: You can request restrictions on how we use or disclose your health information.
  • Confidential Communication: You can request that we communicate with you in a specific way (e.g., only by phone or email).
  • Complaints: If you believe your privacy rights have been violated, you can file a complaint with us or with the U.S. Department of Health and Human Services.

5. How We Protect Your Information

We implement physical, technical, and administrative safeguards to protect your personal and health information. These measures include secure storage, password-protected systems, and employee training on privacy practices.

6. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and the effective date will be updated accordingly. We encourage you to review this policy periodically to stay informed about how we are protecting your information.

7. Contact Us

If you have any questions about this Privacy Policy or your privacy rights, please contact us at:

Ascent Integrated Medicine
3301 Woodburn Rd, #206
Annandale, VA 22003
Phone: (703) 538-5455
Email: ascentintegrated4u@gmail.com